Starting an agenda or a checklist for the new project can be quite tricky if you are juggling more than one thing (and aren’t we all?). Often, there’s a risk of forgetting something important when things get busy, even though we have established a routine. Every project begins with identical activities, but developing structure takes time and makes it easier to miss details, especially when working across larger teams. Every architect, engineer, or contractor will understand this difficulty.

Architects said, and we listened

Let’s say that each project begins with a site meeting or design coordination. Recurring tasks, essential agenda items, and key roles are always present. Previously, you would have to create the same agenda item by item or use a copy from a previous meeting, hoping that nothing was overlooked. If a topic or a task is left out, someone crucial is suddenly unprepared, or an important issue is overlooked. With VOLUM3, you can now create your ideal meeting format just once and store it as a template that you may use again. 

Want to standardise agendas for several projects or need another coordination meeting? All of the necessary fields and participant roles will automatically appear when you select your saved template in the Meetings module.

Why does this matter for AEC teams?

• It saves loads of time. 
  • No more copy-pasting minutes or searching for last week’s agenda.
• It creates true consistency. 
  • You won’t forget to address client requests, safety updates, or procurement-related matters.
• It builds better records.
  • Instead of having a patchwork of formats and unfinished tasks, your minutes and documentation will always match if everyone starts with the same agenda.
• It’s flexible. 
  • Already started a meeting and realize you need the standard structure? Just load your saved template into an existing meeting to tighten things up instantly.

The meeting workflow is completely integrated with templates, which are used to automatically log everything, sync minutes, and create action items during the meeting. Whether you're a contractor monitoring site logistics or an architect interested in design reviews, the goal is to keep AEC teams in sync. An additional benefit for project accountability and transparency is the Time Log's enhancements, which make it simpler than ever to keep track of who did what and when.

In summary, VOLUM3's meeting templates are the feature you've been waiting for if you want to avoid wasting time on repetitive setup and ensure that nothing gets lost.

If you have enquiries concerning the updated Time Log or templates, we'd be happy to assist you in getting started! Feel free to reach out for a quick demo.